Minutes of the Ashwater Parish Hall Committee
(Registered Charity Number 1016238)
Meeting held on Wednesday July 7th 2010
Present: L.Langston (Chair), T.Darby (Min. Sec.), L.Yetman, E.Burnill, C.Moon, T.Moon, G.Evans (Treasurer), A.Stacey.
Apologies: I.Buxton, A.Shadrick, B.George, E.Gliddon, M.Gliddon.
The chairman opened the meeting at
1. Minutes
The minutes of the previous meeting (June 2nd 2010) were agreed and signed as true record. Proposed T.M, seconded LY.
2. Matters Arising
Dishwasher – Now fitted and operational.
Annual Accounts – To be displayed on Notice Board.
Snagging & Defects List – Waiting for builder to commence.
Glasses – Received.
3.Torridge District Council Inspection of Premises
LL reported that following the meeting with TDC we had been rated 9 out of 10. IB had now
Put Incidents & Refusals books in the kitchen. They were applicable to all users. TDC were
generally very impressed.
4.Grass cutting &clearing.
The grass area behind the hall needs to be cleared. R.Yetman had said that the area should
be strimmed and not mown because of the stones stiil there. A general discussion took
place on what was needed. GE said that IB had received a request regarding camping on t
the area. All agreed that it was not yet suitable. It was suggested that it might be possible to
tag the grass cutting onto the village green contract. It was agreed to ask Rob Yetman to
clear the grass and to tidy up the hedges. The matter to be further discussed at the
September meeting.
5.Village Shop
LY said that planning was going well apart from a blunder by TDC in not consulting English
Heritage. As a result the planning application had to be re-advertised. The delay was
affecting funding as the building could not be ordered yet. Hopefully planning consent would
be in about three weeks time. The building would be 48’ long. The entrance would probably
need to be widened and a 90tonne crane required. Delivery would take ten weeks from time
of ordering. After discussion the meeting agreed that any damage or alterations incurred
must be made good or restored.
6.Treasurers Report.
GE reported that there was £37125. 73 in the bank account. Bills to pay included £11.32
to L.Jennings and £22 for window cleaning. A new bank mandate for approved signatures
was completed.
7.100 club
First prize – Margaret May(74), Second- D & A Gerry (25)
8. Any Other Business
The Community Council for Devon had a meeting booked for the morning of July 8th.
TDC would be holding a full council meeting in the hall next April.
9. Next Meeting
Wednesday 4th August 2010 at