Ashwater Parish Hall

This agreement is made on the Date (1) shown and is between the Committee (2)

and the Hirer (3) for the Sum(s) (4) shown:

The Committee agrees to permit the Hirer to use the Premises (5) for the

1. Date: ________________________________

2. Ashwater Parish Hall Management Committee

3. Hirer:

A) Organisation/Club/Society:

__________________________________________________

B) Contact Name:

__________________________________________________

Address:

___________________________________________________

___________________________________________________

___________________________________________________

___________________________________________________

___________________________________________________

Post Code: __________________________________________

Telephone: _____________________Mobile: ___________________

e-mail: __________________________________________________

C) Type of booking – Regular weekly booking/regular booking less than

     weekly/occasional booking*

D) I am/am not an Ashwater Parish Resident*

     *Please delete as appropriate.

4. Hiring Charges: Occasional Bookings

                                             Hall Hire Fee              £

     Less deposit paid non-refundable:                 £25.00

     Balance: payable one month before              

     the event or on booking if less than

     a month before the event date:                      £____

5. Hiring Charges: Regular bookings                  £____

    (Payable monthly)

    Areas Required and Additional Requirements

    (Please tick box) e.g. Cleaning at £25 or £35

    Whole of Parish Hall □    Approximate number of chairs/tables ___________

    Jack Moon Hall         □    Approximate number of chairs/tables ___________

    Des Shadrick Room  □    Meeting Room □  Multi-Purpose Space □

   Are you providing alcohol? Yes/No*

   (If Yes - Additional £25 deposit required)

6. Purpose of Hiring:

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

7. Period of Hiring

    Occasional Booking: Date:______________ Hours: __________

    Regular Booking: Days: _____________ Hours: __________

NB. 

The Hirer agrees to be present at all times during the period of hire. The Hirer

also undertakes to read and abide by the attached Standard Conditions of Hire, which form part of the terms of this Hire Agreement.

 The Hirer is reminded of the Committee’s right to refuse a booking without

notice and to cancel the hire by giving seven days written notice should the

Committee discover information about the proposed hiring, which in the

Committee’s opinion, would render it an inappropriate use.

In the case of regular hirers, the Committee reserves the right to give fourteen

days notice to require the Hirer to vacate any given period of their normal hire

to allow an occasional hire.

Under no circumstances of cancellation by the Committee will any

compensation be payable by the Committee; hire fees will be refunded or

credited as appropriate.

The Hirer is reminded to appoint a deputy (who will assume the

responsibilities of the Hirer) if the Hirer is unable to be present during the hire

period and to ensure the deputy is aware of the terms and conditions of

booking.

I declare that the information given above in this agreement is correct to the bestof my knowledge. I acknowledge that any false statement or misrepresentation will invalidate the agreement immediately.

Signature of Hirer:___________________ Date of Signature:______________

 (The person named in 3B above – on behalf of the organisation named at 3A where applicable)

Signature of Hall Officer:_______________Date of Signature:______________

(Signed on behalf of the Ashwater Parish Hall Management Committee)